School District #676 (Badger, Minnesota) Regular Meeting (with Open Listening Session regarding Grad Ceremony Planning Update at 7pm) Monday, May 10, 2021 7:30 PM Gymnasium at Badger Community School (Gym used for public health social-distancing guidelines; attendees need to wear face coverings) 110 Carpenter Ave. Badger, Minnesota 56714 Minutes of Regular Meeting 1. Call to Order at 7:32 P.M. 1.1. Pledge of Allegiance 1.1.a. Opening Statement by Board Chair (or designee) regarding general process for this remote School Board Meeting during COVID-19 Coronavirus Pandemic. 1.2. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson 1.3. Administration: Kevin Ricke, Shena Brandt and Stacey Warne 1.4. Custodial: Striker Hasson via zoom 2. Visitors Present: In-Person: Sherri Kukowski and Tommy Dann Via Zoom: Ryan Bergeron, Heidi Warne, Gretchen Lee, Heidi Hamann, and Kristie Howell 2.1. Listening Session Description: All speakers are asked to complete the listening session Sign-in Card including as much detail as possible and including a printed / written copy of your presentation if one is available. Another remote option is to Sign-in in the Zoom Chat with your name and what you will be speaking on to the Board. The Sign-in Forms are at the table by the entrance door, and anyone who has not called in, in advance, may complete them now. Please include all requested information on the Sign-in Card so administration can provide follow-up as needed. This is an opportunity for the Board to listen, the Board will not engage in dialogue. as a general rule, the board will not comment on or respond to any comments made by speakers. Please do not include names of Badger Community School employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff. Each speaker will have three (3) minutes to speak; speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed. Please begin your presentation by stating your name and topic only. In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time tonight to attend this meeting and share your concerns and suggestions. In attendance: Angie Swenson, Heidi Hamann, Jody Beito, Joni and John Burkel, Angela Monsrud, and Kristie Howel1 Speakers: John Burkel, Angie Swenson, Heidi Haman, Angela Monsrud, and Joni Burkel 3. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators 4. Approval of Agenda 4.1 A motion was made by Member Rhen to approve the agenda for the Monday, May 10, 2021 Regular School Board Meeting as presented/amended. Seconded by Member Dostal. U.C. 5. Minutes 5.1. A motion was made by Member Swenson to approve the minutes of the Regular School Board Meeting held on Monday, April 12, 2021 as presented/amended. Seconded by Member Davy. U.C. 5.2. A motion was made by Member Dostal to approve the minutes of the Special School Board Meeting with Closed Session held on Wednesday, April 21, 2021 as presented/amended. Seconded by Member Olson. U.C. 6. Consent Agenda 6.1. Pay Bills: A motion was made by Member Dostal to approve the payment of bills check #61041 through check #61117 for a total of $77,420.36 as listed, Purchasing Card electronic payments dated May 3, 2021 and Electronic Fund Transfers as submitted. Seconded by Member Olson. 7. Communications 7.1. Buildings and Grounds • Striker met with Brian Byklum to discuss the requirements of the wood or rubber chips in the playground. The chips need to be 9-10 inches in depth. The school is required to add more chips every 2-3 years if wood chips are used. Striker received quotes. Wood Chips are $6,000 and rubber chips are $24,000. The benefit of rubber chips is that they never need to be replaced, but are much more expensive. • The new AED’s arrived. One will be wall mounted by the gym. The other is transportable for extra-curricular activities. • Snow removal will need to be figured out for next school year. 7.2. Superintendent 7.2.a. Recommendation by Administration that the following be Inside Venue events: Baccalaureate, Kindergarten Graduation and Class of 2021 Senior Graduation Ceremony to be held in the Badger School Gymnasium in accordance with the Safe Learning Plan. Agenda item #9.7 • Parents requested graduation be held outside so that the band could perform. The band is not prepared to perform at graduation and the director is unable to be present • Member Swenson indicated that concerts and functions are occurring at area schools but not ours • It was determined that graduates will be on the stage for graduation. This will allow for more public seating in the gym. The capacity for graduation per MDH is 268. 7.2.b. MSBA Policy and Engagement Phase IV two-part virtual workshop training completed by Director Jodie Davy, Clerk Cari Dostal (second time as a refresher), Director Brent Olson, and Kevin Ricke 6-9pm April 21 (or 9am-Noon April 22) and 6-9pm April 28. Treasurer Carol Rhen has also previously completed Phase IV training. 7.2.c. Recap of the 2021 Regular Legislative Session 1 p.m. Thursday, May 20, 2021. A Zoom link will be provided by MSBA. 7.2.d. National Teacher Appreciation Week was May 3-7 Description: With less than a month to go Badger is one of only 24 schools/charter schools/academies (actually one of only 19 K-12 public schools) statewide that have had successful COVID mitigation strategies to be able to remain open for in-person learning since the start of the school year based on data reported by 537 schools/charter schools/academies on the Minnesota Department of Education Safe Learning Model Dashboard. 24 out of 537 is top 5% statewide! We are very proud of our Badger Teachers! 7.2.e. Recommend that the transition phase to the recently issued School Board Member email addresses using first name initial and last name followed by @badger.k12.mn.us be completed by the Monday, June 14 Regular School Board Meeting. Agenda item #9.1 7.2.f. Credit Recovery needs subject to change once Second Semester grades are posted to Course History Description: Please see attached 7.2.g. Miscellaneous Talking Points Hourly rate for the pre-practice Badger Athletic Shuttle bus has been adjusted for when it needs to go to Karlstad for Track & Field practices. ISD 2683 is reviewing their post-practice GMR Athletic Shuttle compensation and will make adjustments as necessary. Personnel Items: Paraprofessional Resignation ~ Agenda Item 9.2; School Social Worker Position ~ Agenda Item 9.3; Intent to Commence Negotiating Dean of Students/Assistant Activities Director/District Assessment Coordinator Agenda Item 9.4; No applicants thus far Sp Ed teaching vacancy at this time. 7.2.h. ESSER II (round 2) Update: Elementary and Secondary School Emergency Relief allocation for Badger School is approximately $82,821. The application and budget submittal is being reviewed by Minnesota Department of Education. The ESSER II allocation will be promptly withdrawn to cover eligible expenditures now during the current SY2020-2021 (FY 21) once MDE approves the submittals and releases funds. 7.2.i. ESSER III (round 3) allocation for Badger School is projected to be approximately $186,004.33. Applications may be available as soon as the end of May. The ESSER III application materials should be available in the next few weeks. Application deadline TBD. 7.2.j. Badger School District Budget to Actual Expenditure Report As requested by Board in previous fiscal years; this document will be provided on a monthly basis. Description: Budget consists of 4 fund balances: 01 General Fund 02 Food Service 04 Community Services 08 Scholarships * see attached 7.3. Dean of Students 7.3.a. Student Enrollment 7.3.b. Important Dates 7.3.c. Teacher Master and Course SY2021-2022 Schedule for Grades 7-12 7.4. Business Manager 8. Reports 1. 8.1. Accept Donations: A motion was made by Member Swenson to accept the following donations as listed in the description below. Seconded by Member Davy. U.C. Description: • Gary and Jeanette Olson made a donation of $750 to the Class of 2022 for Prom • Border Bank Donation of $750 to Badger First Robotics • Northwest MN Manufacturing Association made a donation of $500 to Badger First Robotics • Mark Rhen donated $300 to the Music Club through the Benevity-Polaris Gives program on behalf of Carol and Mitch Rhen and Chris Rhen • Mark Rhen donated $200 to the Music Club through the Benevity-Polaris Gives program on behalf of Clayton “Punky” Olson Class of 1958 • Mark Rhen donated $200 to the Music Club through the Benevity-Polaris Gives program on behalf of Carletta Rhen Mlodzik • Polaris matched the above donations and donated a total of $645.20 ($700 match – $54.80 Benevity Fees = $645.20) to the Music Club 8.2. Accept Cash Report: A motion was made by Member Rhen to accept the cash report through April 30, 2021 subject to audit. Seconded by Member Dostal. U.C. 8.3. Schedule upcoming policy work: Review those policies for which annual review is required contingent upon any legislative changes that may impact the student handbooks Description: 410 Family and Medical Leave Act; 413 Harassment and Violence; 414 Mandated Reporting of Child Neglect or Physical or Sexual Abuse; 415 Mandated Reporting of Maltreatment of Vulnerable Adults; 506 Student Discipline; 514 Bullying Prohibition Policy; 522 Student Sex Nondiscrimination; 524 Internet Acceptable Use and Safety Policy; 616 School District System Accountability; 806 Crisis Management Policy. 9. Proposed Resolutions 9.1. A motion was made by Member Dostal to approve public announcement of new School Board Member email addresses beginning June 14, 2021 as presented. Seconded by Member Olson. Description: Listed in alphabetical order: Jodie Davy = [email protected] Cari Dostal = [email protected] Jamie Isane = [email protected] Brent Olson = [email protected] Carol Rhen = [email protected] Jeramy Swenson = [email protected] 9.2. Accept Paraprofessional Resignation: A motion was made by Member Rhen to accept resignation from Sandra Haman-Thompson, Elementary Special Education Paraprofessional. Seconded by Member Dostal. U.C. 9.3. Pursue School Social Worker BEA Unit clarification with BMS: A motion was made by Member Rhen, seconded by Member Dostal to approve authorizing the Superintendent to proceed on behalf of the employer Badger ISD 676 to work with Badger Education Association (BEA) of Teachers to jointly petition the Bureau of Mediation Services (BMS) for a unit definition clarification to include the School Social Worker position within the BEA Collective Bargaining Agreement. U.C. Description: School Social Workers are required to have a teacher license issued through the Professional Educator Licensing and Standards Board (PELSB) to work with general education students and special education students in the State of Minnesota. The School Social Worker position has historically not been part of the BEA bargaining unit. Upon review with legal counsel, the position should be considered part of the bargaining unit moving forward. Employer Badger ISD 676 and the BEA traditionally work together for Interest-Based Collective Bargaining facilitated through the Bureau of Mediation Services (BMS). The Greenbush-Middle River (GMR) ISD 2683 discontinued services from Badger ISD 676 for 2/5 or 0.4 FTE (full-time equivalent) of a School Social Worker position for SY2021-22. ISD 676 may reserve a portion of the anticipated ESSER III allocation to fund a full-time School Social Worker five days per school week here at Badger School in lieu of budget cutting 2/5 or 0.4 FTE previously contracted/subcontracted by GMR ISD 2683 . 9.4. Intent to Commence Negotiating Dean of Students/Assistant Activities Director/District Assessment Coordinator 2021-2023 Contract: A motion was made by Member Dostal, seconded by Member Rhen to authorize District administration to commence the process of negotiating terms and conditions of employment for the 2021-2023 combined roles Dean of Students/Assistant Activities Director/District Assessment Coordinator contract to be presented to the School Board and to take all other steps necessary to clarify that the District prefers, but will not require, a license for these positions because they involve non-instructional/non-licensed assignments for which the State does not require licensure. U.C. Description: At Badger ISD 676 the Dean of Students/Assistant Activities Director/District Assessment Coordinator position(s) are not included in the Badger Education Association (BEA) of Teachers Collective Bargaining Unit/Agreement. The State of Minnesota does not require a license for positions such as athletic/activity directors, deans of students, curriculum directors, etc. This is why the Dean of Students/Assistant Activities Director/District Assessment Coordinator position has not been included as part of the BEA bargaining unit. Job description(s) and the 2021-2023 contract language for the Dean of Students/Assistant Activities Director/District Assessment Coordinator will state that these roles are non-instructional/non-licensed assignments not requiring a Professional Educator Licensing and Standards Board (PELSB) issued teacher licensure. Administrative licensure and/or teacher license may be preferred but not required. 9.5. Group Health Insurance Decision: A motion was made by Member Davy to accept to remain with the three existing plan options provided through Northwest Service Cooperative and BlueCross BlueShield. Two plans have a 3.9% premium increase and the third plan has a 5.9% premium increase with an enrollment freeze beginning July 1, 2021. Seconded by Member Olson. U.C. Description: The Badger Education Association (BEA) of Teachers voted to support staying with current plans and premium rate changes contingent upon the AWARE plan enrollment freeze. 5.9% Premium increase to AWARE (formerly known as First Dollar Plan) with an enrollment freeze to this AWARE option. 3.9% Premium increase to Western (formerly known as Blue Connect) option. 3.9% Premium increase to Health Savings Account option. Coverage is effective July 1, 2021 through June 30, 2023 unless significant provider changes. 9.6. Meet to Consider Developing an Offer to Buy: A motion was made by Member Swenson, seconded by Member Davy to schedule a Closed Badger School Board Meeting as permitted by Minnesota Statutes 13D.05, Subdivision 3(b) to develop an offer for buying the Badger Area Arena building and accompanying real estate property. The closed School Board Meeting is scheduled for May 26th at 5 P.M. Description: Minn. Stat. 13D.05, Subd. 3(b) Purchase or Sale of Property The school board may close a meeting to determine the asking or offering price, or to develop or consider offers for buying or selling property. The specific property must be identified before closing and on the recording. A list of persons at the meeting must be made available to the public after the meeting. This closed meeting must be electronically recorded and the recording made available after the property is purchased or sold. The recording must be preserved for 8 years after the meeting date. 9.7. Approve Inside Venue Graduation: A motion was made by Member Dostal to approve Graduation Commencement Ceremony to remain as scheduled for 2:00pm Sunday, May 23, 2021 to be held in the Gymnasium following the Safe Learning Plan guidelines for spectator capacity limits and social-distancing guidelines. Seconded by Member Olson. Roll Call Vote Yes: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen, and Jeramy Swenson No: None 9.8. Candidates for Graduation: A motion was made by Member Swenson to approve to candidates for graduation. Seconded by Member Davy. U.C. Description: Diploma signatures May 21, 2021: The Board Clerk, the Board Chair and Principal/Superintendent upon verification of 30 completed credits (including all required courses). 10. Adjourn Motion by Member Olson, seconded by Member Dostal to adjourn the meeting at 9:58 P.M. Upcoming Dates: Regular School Board Meeting- June 14, 2021 @ 7:30 p.m. in the Music Room. Cari Dostal, Clerk Jamie Isane, Chairperson (June 23, 2021)
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